Purpose-built for tracking NDIS budgets by actual release period - not just lifetime totals. Complete billing, clinical notes, AI reports, and compliance in one secure system.
We are looking for a small number of Australian NDIS providers to run Maree-CareFlow alongside their current system and tell us plainly what works and what does not. You get the full product - every feature, no crippled trial - and direct access to the people building it.
The public beta runs until 31 October 2026. Ask us for a beta licence key and we issue one that grants your tier at no charge for six months. On 1 November 2026 every install moves onto the plan it is entitled to - the Free tier, or the tier you hold a key for. Every beta practice also keeps the Enterprise tier free until 30 April 2027 as a thank-you - ask us for it and we will issue it. After 30 April 2027 you choose a plan, or stay on the Free tier. Nothing is ever deleted: every record you hold stays readable and exportable on any plan. If a paid module lapses, its records stay visible and exportable and the screen tells you so - you just cannot add to them until it is switched back on.
Places are limited on purpose. We would rather support a handful of practices properly than sign up hundreds and answer none of them.
We will reply personally. No automated drip sequence, no reselling your details.
By applying you agree we may contact you about the beta. We do not sell or share your details - see our privacy policy. Maree-CareFlow is self-hosted: your participant data stays on your own infrastructure and never reaches us. If you choose our optional Managed Hosting, we run that infrastructure for you in Australia and hold your records on your behalf - the Privacy Policy says what changes.
50+ production-grade features covering every workflow from the first appointment to the final invoice. No add-on packs required for core allied health functions.
The fear of moving your data is one of the biggest things that holds practices back from switching - so we took it off the table. Bring your data across yourself with a guided wizard, free and included in every plan. Upload a CSV, Excel, JSON or ZIP export from Cliniko, Halaxy, Power Diary, Splose, ShiftCare or Nookal - Maree-CareFlow auto-maps, validates and de-duplicates it, you review and sign off, then commit with one-click rollback. Participants, staff, sites, contacts, NDIS plans, funding, goals, appointments, clinical notes and billing history - and you choose exactly which aspects to bring across. See how it works →
Complete client records with NDIS plan details, multi-scheme injury funding, goal tracking, dated consent records, and a full document vault. Search, filter, and manage your entire caseload from one screen.
Day, week, and month calendar views. Six appointment types. Two-way Google Calendar and Microsoft 365 sync (polled), plus read-only ICS feeds for Apple Calendar. AI travel-optimised slot suggestions rank your day to minimise drive time.
Full NDIS Support Catalogue with a scheduled monthly catalogue sync (first of each month, from the catalogue URL you configure), NDIA PACE-format bulk claim files, bulk invoice batches, and one-click myplace CSV export. Approval workflows prevent billing errors before they happen.
Generate NDIS Progress Reports, Functional Capacity Assessments, SIL Assessments, and AT Justification Letters in minutes. Built-in local AI (Ollama) keeps data on your own server by default; you can optionally connect your own cloud AI key. Designed to support your AHPRA, Privacy Act, and NDIS Commission obligations.
Automated compliance rule checking with traffic-light dashboards. A regulatory-updates register to keep your team across Australian compliance changes. Credential expiry alerts for every AHPRA registration.
Practitioner billable hours, utilisation rate, cancellation rate, funding burn rate, and revenue - all live. Automatic flagging of at-risk clients (by cancellation rate) and real-time funding-depletion projections so problems surface early.
Every state and territory CTP scheme - TAC, MAIB, NSW CTP/SIRA, QLD MAIC, SA CTP, WA ICWA, ACT MAIC, NT MAC - plus WorkCover NSW/VIC/QLD/SA/WA: 13 schemes covered natively. Session progress bars, approval countdowns, legal status tracking.
SOAP and free-text session notes, 22-domain outcome measures, standardised assessments, risk assessments, and incident reports. AI-assisted SOAP generation from session transcripts. Note locking and approval workflow.
Per-scheme rates (NDIS $0.97/km, ATO $0.88/km as shipped - dated rates you edit in Admin > Rates when the schedules change), manual or odometer entry, and advanced day-trip splitting across multiple clients using equal, proportional, or sequential algorithms.
Maree-CareFlow is purpose-built from the ground up for the Australian NDIS and allied health environment - not adapted from a generic scheduling tool.
| Capability | Maree-CareFlow | What this means for your practice |
|---|---|---|
| NDIS period-by-period budget tracking | ✓ Full period tracking | Track each NDIS support period independently - no more manual reconciliation at plan renewal. |
| Motor accident & WorkCover compensation (all 13 schemes) | ✓ All 13 schemes (claims module: add-on, included on Enterprise) | Every state and territory CTP scheme built in - TAC, CTP NSW, MACA, WorkCover, and all others. |
| AI clinical report generation | ✓ Runs on your server | Draft SOAP notes and clinical reports with built-in local AI - clinical text stays on your infrastructure by default (an optional cloud AI key is your own choice). |
| NDIA PACE bulk claiming (portal upload) | ✓ Native | Generate portal-ready NDIA PACE bulk payment request files, validated against the current price guide, and track each claim to paid. (The NDIA publishes no machine-to-machine claiming API - files are uploaded to the myplace / PACE provider portal.) |
| AHPRA register checks - recorded and cross-checked | ✓ Staff lookup, system check | AHPRA's Terms of Use do not allow software to search their register, so we do not - and no honest product can claim otherwise. Instead a staff member opens the register from the practitioner's own screen, and the system does the rest: it checks the registration number, compares every field against the record and tells you what disagrees, tracks when each check is next due, and keeps a permanent audit row naming who checked and what they saw. Expiry alerts fire before a registration lapses, and an expired, suspended, cancelled or lapsed registration stops new invoices being raised under that practitioner. |
| Australian data sovereignty | ✓ Self-hosted | You choose the server. PHI stays on your infrastructure in Australia - no third-party cloud required. |
| SCHADS Award rostering | ✓ Built in | 38-hour overtime alerts during shift rostering, plus configurable SCHADS Award Saturday, Sunday and public-holiday penalty multipliers applied in the payroll export. |
| SDA property compliance | ✓ AI photo assessment | Upload site photos and receive an AI-generated SDA compliance report with confidence ratings. |
| Group sessions (NDIS billing fan-out) | ✓ Auto fan-out | One group session automatically generates individual claim lines for each participant. |
| Starting price | Free forever tier | Up to 10 clients on the Free plan - no credit card required. Upgrade when you're ready. |
Instead of a single lifetime budget total, Maree-CareFlow tracks each NDIS funding period - whether annual, quarterly, monthly, or fortnightly - and shows you exactly how much remains in the current period, your burn rate, and a projected depletion date.
Generate professional NDIS Progress Reports, Functional Capacity Assessments, AT Justification Letters, and more - using a built-in local AI (Ollama) that by default keeps your clients' data on your own server. Connecting your own cloud AI key is an optional, consent-gated choice under your control.
TAC, MAIB, NSW CTP, QLD MAIC, SA CTP, WA ICWA, ACT MAIC, and NT MAC - all eight CTP schemes, plus WorkCover NSW/VIC/QLD/SA/WA (thirteen in total) - covered natively, with scheme-specific fields, approval tracking, and visual progress meters.
Start free - no credit card required. Monthly plans can be cancelled from the end of any billing period.
Annual billing saves 20% in exchange for a 12-month commitment. Prices exclude GST.
Perfect for solo practitioners just getting started. Prove the value before you pay.
Up to 5 practitioners. Everything a compliant practice needs.
5 seats included · +AUD $39/seat/month for additional seats · Bulk NDIS claiming.
Starting from AUD $1,290/month with 30 seats included, then AUD $29/seat/month. Annual contracts. Contracted support response times. Every module, every add-on, single sign-on (OpenID Connect) and white-label branding are included - see below.
What "claim capture" and "PRODA-ready" mean, so there is no surprise later: Medicare and HICAPS claims are captured, validated and benefit-estimated in the platform and then exported for lodgement through your existing channel. Direct electronic submission to Medicare or DVA is on the roadmap and is not yet included, and the balance shown is our own estimate from your records rather than an answer from Medicare. NDIS PACE bulk claiming produces portal-ready payment request files that you upload to the myplace / PACE provider portal - the NDIA publishes no machine-to-machine claiming interface, so no product can submit those claims for you.